The strapping component RFQ checklist

A useful request for quotation lets the supplier identify the product, understand the quantity and see what still needs to be resolved. For packaging components, a short message can do this well if it carries the right information.

“Please quote 19 mm buckles” is a beginning. A part number, wire diameter, finish, quantity unit and strap reference turn it into a much more useful buying request. This checklist explains what to collect before asking YAKU for a quotation.

1. Identify the product you want to buy

Start with a YAKU part number or a clearly named family from the catalogue. Add a photograph or drawing when you are replacing an existing item whose identity is uncertain.

Keep the important dimensions explicit:

Product family	Details to include
Wire buckle	Nominal strap width, wire diameter, finish and part number
Sheet metal clip	Nominal strap width, sheet thickness, profile and crimping tool
Steel strapping seal	Nominal strap width, seal profile, required sheet thickness and sealer
Woven strap	Construction, nominal width, supplier grade if known, roll length requirement and proposed buckle
PET strap	Nominal width, thickness, surface description, grade and joining method

Nominal strap width is not every external dimension of the closure. Where fit is critical, supply the controlled drawing or ask for the dimensions needed to review it.

2. Describe the joint, not only the closure

Include the strap’s technical sheet or existing supplier reference and identify the tool model. Explain whether this is a replacement for an accepted combination or a new system being evaluated.

Joint descriptions matter. Signode’s seal guidance distinguishes notch joints, which use a mechanical interlock, from crimp joints, which depend on the friction created by the deformed seal. A similar width or appearance does not tell a buyer which mechanism, profile or tool is appropriate.

If you need performance evidence, state the required result and test basis. A component catalogue entry is not a load approval. Our joint selection guide explains the distinction in more detail.

3. Put a unit beside every quantity

State whether you need pieces, cartons or rolls. A request for “ten” becomes ambiguous when the product can be discussed in different units.

For metal components, specify your target piece quantity and ask for the offered carton packing. Carton quantities vary by item. For straps, give both the required number of rolls and any required metres per roll, rather than assuming all rolls contain the same length.

Some YAKU variants have packing data on request. In those cases, the quotation needs to establish the conversion before a piece total or shipment weight can be relied upon. Leave the unknown value visible in the buying record.

4. Explain the application and acceptance requirement

Describe the product being packed, its dimensions and mass where relevant, the packing sequence and the expected handling or transport. Identify sensitive edges, surfaces or process constraints your team needs considered.

State what must be supplied for acceptance: perhaps a drawing review, a sample, an agreed inspection record or defined joint evidence. These are requirements to discuss, not automatic promises of availability. If your organisation has an approved specification, include its revision so everyone is discussing the same document.

Also say whether substitutions are allowed. A lower price for a different wire diameter or closure profile is not a like-for-like offer unless your team has accepted the change.

5. Give the commercial destination

Provide the destination country, city or port and the intended delivery point. Add the required date, making clear whether it is a requested arrival date or a dispatch deadline. Ask for the offered lead time and delivery basis in the quotation.

For international purchases, use the international procurement guide to organise freight, documents and responsibilities alongside the technical specification.

A copyable enquiry structure

Use these headings in your own purchasing message:

• Product: family, part number and required dimensions.
• Existing system: strap reference, tool model and current component.
• Quantity: pieces, cartons or rolls, with packing requirement.
• Application: packed product and the intended use.
• Acceptance: drawing revision, sample requirement and evidence needed.
• Destination: country, named delivery point and requested date.
• Open questions: any data still needed before order approval.

Add selected products to the website’s quote list, then prepare your request. The request can be shared with YAKU through WhatsApp. Keep the final agreed specification and quotation together so purchasing and receiving have the same reference.